How to get a Schengen tourist visa?

How to Get a Schengen Tourist Visa: Step-by-Step Guide for First-Time Applicants

Planning a trip to Europe is exciting, but one common question most travelers ask is: How do I get a Schengen tourist visa?

If you’re applying for the first time, the process can feel confusing. However, once you understand the steps, documents, and timelines, applying for a Schengen tourist visa becomes much simpler.

This guide explains the complete application process in a clear and practical way, helping you avoid common mistakes and improve your chances of approval.

What Is a Schengen Tourist Visa?

A Schengen tourist visa allows you to travel freely across 29 European countries within the Schengen Area for tourism, sightseeing, or visiting friends and family.

With this visa, you can stay for up to 90 days within a 180-day period, depending on the validity granted by the embassy or consulate.

How to get a Schengen tourist visa? Steps

Step 1: Identify the Correct Schengen Country to Apply To

Choosing the correct embassy or consulate is the first and most important step.

You should apply:

·         To the embassy of the country where you will stay the longest, or

·         If your stay is equal in multiple countries, apply to the country that will be your first point of entry

Applying to the wrong country is one of the most common reasons for visa delays or rejection, so plan your itinerary carefully.

Step 2: Apply at the Right Time

Timing plays a crucial role when applying for a Schengen tourist visa from India.

·         You can apply up to 6 months before your travel date

·         You must apply at least 15 days before your intended journey

For Indian applicants, it is best to apply 3–4 weeks in advance, especially during peak travel seasons such as summer, Christmas, or school holidays.

Step 3: Find the Visa Application Centre (VFS Global)

Most Schengen countries accept visa applications in India through VFS Global or another authorized Visa Application Centre (VAC).

Visit the official VFS website for your destination country to:

·         Check visa requirements

·         Book your appointment

·         Review country-specific instructions

Step 4: Gather Required Documents for Schengen Tourist Visa (India-Focused)

Having complete and accurate documents is extremely important. Even a small mistake or missing paper can lead to rejection.

Schengen Tourist Visa Documents Checklist for Indian Applicants

Visa Application Form

·         Filled online (example: VIDEX for Germany)

·         Printed and signed by the applicant

Indian Passport

·         Issued within the last 10 years

·         Valid for at least 3 months after your return date

·         Minimum two blank pages

·         Copies of first and last pages and previous visas (if any)

Passport-Size Photographs

·         Two recent photographs

·         Size: 35 x 45 mm

·         White background, matte finish

·         ICAO compliant

Travel Medical Insurance

·         Minimum coverage of €30,000

·         Covers medical emergencies, hospitalization, and repatriation

·         Valid across the entire Schengen area

·         Must cover the full travel duration

Travel Itinerary

·         Flight reservation (confirmed booking not required)

·         Hotel reservations or accommodation proof

·         Planned travel route within Schengen countries

Proof of Financial Means

·         Last 6 months bank statements

·         Preferably stamped and signed by the bank

·         Must show sufficient funds to cover stay, travel, and return

·         Fixed deposits or investments can be added as supporting documents

Proof of Employment / Occupation (India-Specific)

·         Salaried: Employment letter, approved leave letter, last 3 months salary slips

·         Self-employed: Business registration, GST certificate (if applicable), company bank statements

·         Students: Bonafide certificate, student ID, NOC from institution

Income Tax Returns (ITR)

·         Last 2–3 years ITR (if available)

·         Not mandatory but strongly recommended for Indian applicants

Proof of Ties to India

·         Employment confirmation

·         Business ownership

·         Family ties

·         Property documents (if available)

·         Education enrollment proof

Cover Letter

·         Explains purpose of travel

·         Mentions travel dates and itinerary

·         Confirms intent to return to India

·         Should be simple, honest, and clear

Step 5: Book Your Appointment via VFS Global

Once documents are ready:

·         Book your appointment online

·         Select a convenient VFS centre

·         Pay the visa fee online or at the centre

The Schengen tourist visa fee is generally around €90, which is approximately ₹8,000–₹10,000, depending on exchange rates. Additional VFS service charges apply.

Step 6: Attend the Visa Appointment

On the day of your appointment:

·         Arrive on time

·         Submit all documents

·         Provide fingerprints and photograph (biometrics)

·         Answer basic questions if asked

Biometrics are usually valid for 59 months, so repeat applicants may not need to give them again.

Step 7: Track Your Application and Collect Passport

After submission:

·         Track your application online through the VFS portal

·         Processing time usually ranges from 7 to 15 working days

·         Collect your passport from the VAC or via courier once processed

Key Tips to Improve Approval Chances

·         Ensure all documents are genuine and consistent

·         Financial proof should cover total travel costs, not just daily expenses

·         Avoid last-minute applications

·         Keep your cover letter clear and honest

·         Never submit fake or misleading documents

Common Reasons for Schengen Tourist Visa Rejection

·         Incomplete or incorrect documentation

·         Weak financial proof

·         Insufficient ties to India

·         Unclear travel purpose

·         Inconsistent travel history

Understanding these reasons helps you prepare better and avoid mistakes.

Frequently Asked Questions About Schengen Tourist Visa

How much bank balance is required for a Schengen tourist visa?

The amount varies by country but should be enough to cover accommodation, daily expenses, and return travel.

Is ITR mandatory for a Schengen visa?

No, but it is highly recommended for Indian applicants, especially salaried or self-employed individuals.

Can I get a Schengen visa in 7 days?

In some cases, yes, but it depends on the embassy, season, and quality of your application.

Which Schengen country is easiest to get a tourist visa from?

Approval rates vary, but countries like Iceland, Italy, and Slovakia often have higher acceptance rates.

Final Thoughts

Getting a Schengen tourist visa from India is a structured process, not a difficult one—if done correctly. The key is choosing the right e